KINGSTOWNE RESIDENTIAL OWNERS CORPORATION
Policy Concerning the Rental of Kingstowne’s Community Centers

Policy Resolution No. 00-1
(Supersedes Policy Resolution 99-1)

WHEREAS, the Board of Trustees is responsible for maintaining and administering the Community Centers (“Centers”);

WHEREAS, the Board has decided that is in the best interest of the community to allow the members and residents to rent the Centers for private functions and to promulgate a resolution, which clarifies the policy under which the Board will permit members and residents to rent the Centers.

NOW, THEREFORE, BE IT RESOLVED, THAT the Board adopts the following policy regarding the rental of the Centers and hereby directs management to administer the policy.

I.          RENTAL AVAILABILITY

Subject to the availability of the Centers, members of KROC in good-standing may rent the Centers for their private use by complying with the terms of this policy. Members in good standing are those members who are fully compliant with all of the regulations of KROC, including, but not limited to, the obligation to pay dues and the obligation to comply with all property restrictions and obligations. Management shall administer all requests for the rental of the Centers on a first-come, first-served basis.

Members not in good-standing may not rent the Centers.

Management shall determine the availability of the Centers for rental by prioritizing the use of the Centers in favor of the activities of the Board, Committees, and KROC sponsored events.

Subject to the above, members and residents may rent any of the Centers during the hours of 10 a.m. to 12:00 a.m. (4 hour minimum and 8 hour maximum), 7 days a week. The only exception to the contractual hours will be made for New Years Eve when contractual hours may be extended until 1 am.

II.        CONTRACT PROCESS

In order to be eligible to rent a Center, the applicant must provide proper identification to prove membership or residency in KROC to the satisfaction of management.

Applicants must sign KROC’s standard contract in order to rent any of the Centers and must pay all of the required fees by secured funds (i.e., money order, credit card or cashier’s check). Management will not accept cash or personal checks as payment for any rental or security fees. Management shall approve or deny all requests for private rentals and make sure that all rental requests are compliant with the terms of this policy. A copy of KROC’s standard contract is attached.

Management shall not reserve a Center for an applicant until the applicant does all of the following: a) pays the security deposit, a non-refundable cleaning fee, and 50% of the hourly usage fee, and b) submits a signed contract and related forms. All rentals are subject to a preliminary inspection of the Center with a member of management.

Members may only engage in one rental contract at a time and will not be eligible for a second rental until the first has been concluded or has been canceled.

The Board shall establish the amounts of the security deposits, cleaning fees, and usage fees at its discretion. Anyone who signs a contract for a rental of any of the Centers shall be entitled to pay the fees in effect at the time they signed the contract.

Applicants may elect to obtain security services at their expense through KROC.