wts INTERNATIONAL

Resident Club or Interest Group Guidelines

WTS at Kingstowne strives to provide a balanced program of recreational and fitness groups for their residents.   We thank you for your interest in starting a resident club or interest group within our community.  Please review these guidelines designed to help us develop a wide array of successful community clubs.

STEPS TO STARTING A CLUB:

1.       Complete and submit a Resident Club or Interest Group Application.

2.       Complete and submit a Resident Club or Interest Group Roster.

3.    A meeting will be established with the Group Leader to discuss the application and/or begin the club development process.

GUIDELINES

Club & Interest Group Purpose

• Community Clubs and Interest Groups are recreational in nature and do not serve as a chartered committee recognized by the community. 
• The purpose of Clubs and Interest Groups is to bring together residents with a common interest or talent in an organized manner that will enhance the leisure opportunities available within the community. 

Club & Interest Group Qualifications

• Individuals wishing to start an interest group must complete an Interest Group Application.
• They must be open to ALL residents.
• They must have at least five members.
• They cannot put a “cap” on the number of residents permitted to join the group.
• Only residents can be part of the group.
• They should be recreational in nature and these groups will not pertain to cultural, religious, or political interests.
• They must adhere to the facility rules and regulations, hours of operation, and policies.
• They must have designated leader. See below.
• They must have a minimum of 4 group meetings annually.
• They must provide the Activities Director with a description of their purpose for use in community marketing materials and publications.

Leaders

• Leaders must communicate on a timely basis with the Activities Director on updates, activities, programming, and room reservations.
• Leaders must provide a phone number and e-mail address that can be published in the newsletter and in other publications.

Meetings for Clubs and Interest Groups

• Must reserve room with the Activities Director.
• Rooms should be reserved at least 2 weeks in advance of meeting.
• Groups may reserve the facility for meetings once a month or more as space permits.   
• Room rental fees will be waived for regular meetings and events.

Dues, Financial Management, and Liability

• Dues and joining fees are not charged. 
• Groups must be non-profit.
• Fees can be charged for events and activities that offset the cost of supplies and equipment.
• Groups are responsible for their own financial management.
• WTS and KROC assume no responsibility for accidents, injuries, or incidents resulting from participation in the Club or Interest Group.

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