Pool Rules and Regulations
KINGSTOWNE RESIDENTIAL OWNERS CORPORATION
POLICY RESOLUTION NO. 10
USE OF COMMON AREAS: SWIMMING POOL RULES
Relating to Rules and Regulations for Pool Usage
1. Purpose. These rules and policies are for the protection, benefit, and enjoyment of all Members of the Kingstowne Residential Owners Corporation (KROC) and their authorized tenants, family members, and guests. They are designed to ensure the safe and sanitary operation of the KROC grounds and facilities, to provide equitable availability of pool facilities for all age groups, and to extend the service life of KROC grounds and facilities. Due to the fact that the objectives of these rules and policies are of great import to the community at large, the Board of Trustees has approved these special rules and policies pertaining to the Pool Facilities.
2. Definitions: The terms described below shall have the following meaning, for purposes of these rules and policies:
a. Business Office: The management offices of KROC, located at 6090 Kingstowne Village Parkway Alexandria, VA 22315, or such location as may be decided by the Board of Trustees.
b. General Manager: The individual employed by KROC to oversee all management functions for KROC. Said General Manager's principal place of business is the KROC Business Office.
c. Guest: A guest is any person who is invited by a Member, or a member of a Member's family, or a tenant of a Member to use the Pool Facilities.
d. Member: Those individuals who are the record holder of the fee simple title to any Lot within KROC, whether one or more persons or entities, including contract sellers; the term shall exclude those having such interest merely as security for the performance of an obligation, per Article I, Sections 23 and 28 of the KROC Declaration of Covenants and Restrictions.
e. Pool Facilities: Those common area facilities owned and governed by KROC including, any bathhouse, pool deck, pool, or other building, grounds or parking lot, immediately adjacent to or serving a pool deck, pool or bathhouse.
f. Pool Manager: The individual on site at the Pool Facilities at any given time who is employed by the pool management contractor hired by KROC to manage the operation and on-site needs of the Pool Facilities, and is the most senior in terms of responsibility for overseeing the pool management contractor's staff.
3. Compliance. The Pool Facilities are operated expressly for the enjoyment of the members, their families, and their authorized guests during the operating hours. Members are required to review and be familiar with these rules and policies, to caution their family members and guests to observe them, and to comply with the directions of the pool management company and lifeguard staff. Members are responsible for their family members, tenants and guests and will be held legally accountable for their compliance.
a. Patron and/or Member Responsibility. All patrons must comply with the established rules and policies. By doing so, each patron helps ensure the greatest enjoyment of the facilities by the community at large. Members should inform their family members, tenants, and guests of the rules and policies and should understand that their own failure to comply with the rules and policies, as well as the failure of their family members, tenants, and guests may result in suspension of privileges and/or other sanctions.
b. Board of Trustee's Responsibility. Acting in concert with the volunteer members of the Pool Pals (a Pool Committee comprised of volunteers and management members), the Board of Trustees is responsible for establishing, revising, monitoring, and interpreting the rules and policies stated herein; however, as also expressed herein, the Board has the authority to delegate these responsibilities. Any issues associated with these rules and policies should be brought to the attention of the General Manager who will then direct such issue to the Board or the Pool Pals for review, as deemed appropriate.
c. Pool Manager and Lifeguard Staff. The Pool Manager and lifeguard staff will perform the daily operation and management of the Pool Facilities, as well as the on-site enforcement of these rules and policies. The Board hereby vests the Pool Manager and lifeguard staff with the authority to make on-the-spot decisions regarding the enforcement of these rules and policies and the protection of the health and safety of all patrons, as well as the protection of the facilities from damages; accordingly, all Members, their families, tenants and guests, must comply with those decisions. Complaints or suggestions should be directed in writing to the General Manager.
d. Police Assistance. KROC reserves the right to immediately eject anyone from the Pool Facilities if they constitute a threat to safety of patrons or damage to the facilities in the opinion of the Pool Manager on duty. In this regard, KROC further reserves the right to request the Fairfax County Police Department arrest anyone who does not obey a directive to leave the Pool Facilities.
e. Disciplinary Action will be administered as follows:
(1) Minor Violations. In response to a violation of the rules and policies, actions that threaten the health and safety of patrons, and or damage to the Pool Facilities, the Pool Manager may suspend individuals from the grounds and/or from use of the Pool Facilities for up to one (1) week. In such a case, the Pool Manager shall submit a report, detailing the offense and the disciplinary measure, to the General Manager in the Business Office, with a copy kept on file by the pool management contractor.
Progressive Penalty Policy for Children
(a) 1st Infraction - warning
(b) 2nd Infraction - 15-minute time-out1
(b) 3rd Infraction - The Pool Manager may eject the child from the Pool Facilities for 24-hours, or up to one (1) week, depending on the infraction.
In lieu of a 15-minute time-out where the child must be seated away from the pool at a seat or location designated by the lifeguard, the child (or the child's parent) may elect to have the child leave the facility for the remainder of the day.
(2) Serious Violations or Repeated Minor Violations If the Pool Manager in his/her discretion determines that the behavior of a patron falls into this category, she/he will notify the General Manger, who will ask the matter to be handled by a Pool Hearing Panel (Panel). The composition of this Panel shall be made up of duly appointed volunteer members serving on the Pool Committee (aka Pool Pals) or Board of Trustees. The General Manager shall select the Panel for each hearing and shall exercise best efforts to secure as many members of the Board of Trustees to serve on the Panel as possible. The Panel must consist of 3 to 5 members. At least one member of the Board of Trustees shall always be a member of the Panel. Disciplinary action may include, but is not limited to, reprimand or suspension. The Panel shall investigate the allegations, interview the parties it deems necessary, and establish other procedures and proceedings as it deems necessary and fair.
(3) Physical or Verbal Abuse at the Pool Facilities by any patron or personnel is unacceptable and will not be tolerated. Any person at the Pool Facilities found being physically abusive, verbally abusive, or using profane language with any patron or personnel shall be immediately ejected from the Pool Facilities for a minimum of 24 hours.
(4) Proper etiquette shall be maintained at all times by patrons of the Pool Facilities so as not to infringe on the peaceful use and enjoyment of the Pool Facilities by other patrons. In the judgment of the Pool Manager, those individuals whose actions are disruptive to the peace and harmony of the Pool Facilities may be ejected.
(5) Guest, Tenants In order to operate the Pool Facilities for the maximum benefit of the community-at-large, KROC is dependent upon the proper behavior of all of its patrons. KROC reserves the right to temporarily and even permanently ban guests and tenants from use of the Pool Facilities. Such decisions shall be made by the Board, the Panel, or Pool Manager after investigation of allegations of violations of these rules or other forms of wrong-doing, interview of the parties it deems necessary, and the establishment and performance of other procedures, as deemed fair and appropriate. The Pool Manager is vested with the authority to immediately eject a patron from the Pool Facilities, in the event that he or she determines, within his or her sole discretion that, the safety, well-being, enjoyment and/or health of any individual or property is threatened and/or being interfered with.
5. Assumption of Risk. Notwithstanding the best efforts of the Board, KROC employees, and the KROC swimming pool management contractor, accidents and/or injuries may occur at the Pool Facilities. All patrons accept the risk when they use the facilities. Patrons are strongly encouraged to exercise extraordinary care with respect to their activities, including the supervision of minor children, particularly when they enter the pool. In addition, patrons are encouraged to exercise extraordinary care with respect to their personal property, such as wallets, purses and even motor vehicles and bicycles, as KROC does not accept any responsibility for their loss.
6. Season Duration and Hours of Operation
a. Season Duration. The normal season for pool use commences at 10:00 a.m. on the Saturday of Memorial Day weekend and ends at 8:00 p.m. on Labor Day. The Board may extend this season duration. In such cases, notice of such an extension will be posted at the pool.
b. Hours of Operation
(1) Mondays through Friday, Saturdays, Sundays & Holidays - 10 A.M. to 9 P.M.
(2) While Fairfax County Schools are in Regular Session -
Monday through Friday - 12 Noon to 9 P.M.
Saturday, Sunday & Holidays - 10 A.M. to 9 P.M.
(3) Special Hours - As posted
(4) Special Event Usage
(a) The Board may open the KROC swimming pool facilities for special use before, during, or after the hours reserved for Community events.
(b) During these times, the pool facility may be closed to general use. Where feasible, notice of such scheduled closure times shall be posted in the KROC newsletter. Other necessary closure times shall shall ensure notice of such scheduled closure times as early and in as many ways as is reasonably possible
(c) Temporary Closures - No closures without notification to the Business Office
(1) Inclement Weather. The Pool Facilities, or any portion thereof will be cleared by the Pool Manager if, in his/her opinion, a hazardous condition exists or during inclement weather (e.g., thunder, lightning, or strong winds). Generally, the pools and pool decks shall remain closed for 45 minutes after the last sight of lightning or sound of thunder. Also, swimming shall be halted during heavy rains when lifeguards are unable to clearly see the bottom of the pools.
(2) Maintenance and Repairs. The pools or facilities may be temporarily closed for routine maintenance or repairs. Notice of such closures will be posted at the Pool Facilities in advance if possible.
(3) Defecation/Vomit. If a pool becomes contaminated by human or animal defecation or vomit, the Fairfax County Health Department directs that the pool facility will be closed for at least six (6) hours to allow for cleanup, super chlorination, and completion of a complete filter (turnover) cycle to ensure removal of all fecal matter or vomit from the pool. During such periods of closure, the pool and pool area shall be cleared of all patrons.
6. Use of the Pool
a. Types of Users
(1) Members in "good standing" (or their designated tenants) are entitled to use the swimming Pool Facilities. Good Standing shall be defined to mean the absence of any unpaid financial obligations to KROC or any existing violation of the KROC governing documents. The Board may suspend this privilege for Members and their families and tenants, if Members are delinquent in their assessment payments for 60 or more days. Members who lease their dwelling to a tenant(s) must formally assign their tenants with the right to use the community facilities, including the swimming pool. This assignment must be in the form of a letter, authorizing the transfer of amenity privileges. Only tenants of record (signers of a lease) may be designated. Once a <ember assigns rights to a tenant, Members are not entitled to the use of the Pool Facilities, unless as a guest of the tenant(s). Tenants living in multifamily rental units must provide evidence of a current valid lease in order to gain access to the Pool Facilities.
(a) A one-time visit guest pass, is required for all 1+ Guests who use the Pool Facilities. No guest fees for infants under 1 year of age shall be charged. Guest passes may be purchased online or by CREDIT CARD or CHECK or CASH at the Business Office, which is open Monday through Friday, 9:00 a.m. to 5:30 p.m. and Wednesday, 9:00 a.m. to 8 p.m.
(b) Upon posted notice by the KROC, the Board may restrict or exclude Guests on days set aside exclusively for activities of the KROC, or at other times as the Board deems it in the best interest of the KROC.
b. Admittance Procedures
(1) All Members (as well as their family members who reside within the Member's Lot) or their designated tenants must each have a valid facilities pass including all children (over the age of one (1) year), and must properly present their current facilities pass upon entering the Pool Facilities at the front desk. Pool Facilities passes are the property of KROC and are for the exclusive use of its residents. The passes are not transferable and may be suspended by the Board for violations of the KROC governing documents, including these rules and policies.
(2) Guests must be identified as such and be registered by the sponsoring Member or tenant upon entering Pool Facilities. Guest fee procedures, outlined above, must be followed. Guests must be escorted by a Member, resident or authorized caregiver with a valid Pool Facilities pass who is sixteen (16) years of age or older. Residents sixteen (16) years or older may bring up to four (4) guests per visit. Guests will not be admitted to the pool without such escort who is required to remain at the Pool Facilities at all times that the Guest is present. The conduct of Guests is the responsibility of the escort.
(3) Members who are delinquent in their assessment payments for 60 days or more may be denied admission, in accordance with Section 55-513 of the Virginia Property Owners' Association Act and the terms of KROC's duly adopted rules and regulations. Tenants, family members and guests of delinquent Members may also be denied admission based on the non-payment of assessments, as stated above.
(4) A child under twelve (12) years of age will not be admitted unless accompanied by a responsible person at least sixteen (16) years of age who exercises continual supervision over such child. If, in the discretion of the Pool Manager, it does not appear that proper supervision of such children is being provided, then the children's parents or guardians will be notified and the children and their custodians may be instructed to leave the Pool Facilities. Groups of children containing anyone twelve (12) years old or younger must have at least one (1) responsible person at least sixteen (16) years of age or older) for every group of four (4) children or fraction thereof. Exceptions for groups in excess of four (4) children shall be granted to families with four (4) or more children.
(5) Admittance Refusal. Persons with an obvious skin disease, nasal or ear discharge, inflamed eyes or any communicable disease may not use the pool. Persons appearing intoxicated or under the influence of drugs or alcohol shall also be refused admittance. The Pool Manager has the authority to refuse admittance to any individual if, in his/her opinion, sufficient cause exists whereby the health, safety or use of the Pool Facilities may be adversely affected. This decision to refuse admittance is final and may only be overturned by the General Manager or the Board.
(6) Bather Load Limits. In overcrowded situations, determined by the regulations of the Fairfax County Health Department specified limits or at the discretion of the Pool Manager, entry to the Pool Facilities may be refused to comply with such restrictions.
8. General Rules. General rules applying to the Pool Facilities and nearby grounds are summarized below:
a. Alcoholic Beverages are not permitted anywhere within Pool Facilities or nearby grounds without the prior written consent of the Board.
b. Drugs are not permitted anywhere on KROC grounds (except those legally prescribed to an individual for medical purposes).
c. Animals, Fowl or Pets shall not be permitted within the Pool Facilities. This rule does not apply to service animals.
d. Trash and Refuse must be placed in the trash containers provided.
e. Motor Vehicles and Bicycles:
(a) Handicapped parking spaces are provided in the parking lot and shall be used only by vehicles displaying the legally required handicap decals, tags or other indentifying materials.
(b) Vehicles shall be parked in an orderly fashion without obstructing other vehicles or traffic.
(c) Bicycles must be placed in the bicycle racks at the Pool Facilities. Bicycles may not be ridden inside the Pool Facilities.
(2) Speed Limit for all vehicles on the premises is 5 mph, or lower if conditions dictate.
(3) Right of Way. Vehicles yield to bicycles. Vehicles and Bicycles yield to pedestrians.
(4) Horn Blowing is prohibited except to avoid an accident. Individuals on the KROC grounds and facilities may not be summoned by blowing a horn.
f. Good Neighbors. All members, their families and their guests shall respect the property rights of residents adjacent to the Pool Facilities.
g. Community Events. Under special circumstances, the Pool Facilities may be used as a site for community events. Only the Board or General Manager can authorize such events. In addition, the Board may open the Pool Facilities for community use before, during, or after the hours reserved for general use.
h. Willful Damage, Destruction, or Unauthorized Removal of KROC's property will be charged to the person responsible. Members are responsible for the actions of their tenants, families and guests. Payment for damages does not ensure that the pool privileges will not be revoked or suspended.
j. Lost and Found. The pool management contractor staff shall maintain a "Lost and Found" location at the Pool Facilities. Articles found should be turned in at the front desk. Articles not claimed within 30 days will be disposed of at the discretion of the Pool Manager.
k. Rules Suspension. Under special circumstances, the Board or General Manager can temporarily suspend sections of the operating rules.
l. Food and Soft Drinks shall only be consumed in the designated areas. No glass containers of any kind are permitted within the Pool Facilities.
m. Pool Facilities shall not be used as a place to operate non-street licensed engine-powered mini-bikes, motor scooters, mopeds, go-carts, model aircraft, or model cars. Big wheels, skateboards, roller blades, skates or similar toys shall also not be used on Pool Facilities.
n. Noise Control on the Pool Facilities is essential. Pool Managers and lifeguards will control unnecessary noise.
(1) Loud, Profane, Vulgar, or Abusive language is not permitted within the Pool Facilities.
(2) Individual Radios, Tape or CD Players, or other types of Audio Players are permitted if used in conjunction with earphones or headsets and must be operated at a low level that is not objectionable to others.
o. Prompt Departure from the Pool Facilities and nearby grounds at closing time is essential so that employees may properly secure for the night and to prevent noise from disturbing the surrounding neighborhood late in the evening.
p. Access to Pool, Pool Grounds, and Facilities while closed is prohibited except for authorized personnel on KROC business.
q. Rough Play or Conduct endangering the safety of any person is prohibited.
r. Injuries will be reported immediately to the Pool Manager and all incidents will be reported to the Business Office and recorded on an incident report and kept on file at both the Pool Facilities and Business Office.
s. In an emergency when parents of children cannot be reached, the Pool Manager is authorized to call for medical advice or ambulance service. All related charges shall be borne by the members concerned.
9. Pool Rules.
The Pool Manager and lifeguards shall have the full authority to enforce all matters relating to these rules and policies. They are empowered by the Board and have the discretion to eject anyone failing to observe health and safety rules or for otherwise improper conduct.
a. Health and Safety
(1) No person may use the Pool Facilities unless they are officially open. And, no person may use the pool unless it is official open and lifeguard(s) are posted at the lifeguard chair(s).
(2) No persons shall distract lifeguards while they are on duty.
(3) Cleansing Showers must be taken with soap and water before entering the pool.
(4) Footwear. No person in street shoes shall be allowed on the deck of the swimming pool within five (5) feet of the water except for operating personnel, maintenance personnel, or authorized official conducting pool business.
(5) Glass is not permitted inside the Pool Facilities. No glass objects or other sharp, breakable, or otherwise hazardous objects are permitted in the pools or on the decks. Swim masks and goggles must be equipped with safety lenses.
(6) Boisterous or rough play or running at the Pool Facilities is prohibited. Regulated water sports may be permitted at the discretion of the Pool Manager if adequate supervision is being provided.
(7) Prohibited Games/Activities:
(b) Chicken Fights
(c) Tossing of objects to individuals entering the pool from the deck area or diving boards is allowed at the discretion of lifeguards.
(d) Any games or activities involving running on the decks
(8) Gum, Chewing Tobacco, Cigarettes and Cigars are not permitted within the Pool Facilities.
(9) Smoking on the decks or in the water is not permitted. Smokers must use ashtrays to extinguish all cigarettes. Smoking is not allowed within 25 feet of the Pool Facilities.
(10) Food or Drink is not permitted in the pool or on the pool decks.
(12) Spitting or Spouting of Water or blowing noses, etc., into the pool or onto the pool deck is strictly prohibited.
(13) Swimming Aids are only authorized at the discretion of the Pool Manager and lifeguards.
(14) No Goggles, Flippers, Water Wings or any other Floatation Devices shall be worn off the diving board or waterslide. Goggles will be allowed in the other areas of the pool.
(15) Lint Materials. "Cutoffs," towels, etc. are not permitted in the pools. All those using the pools (including the wading pool) shall wear proper swim attire (bathing suits).
(16) Instructional Floatation Devices (water wings or USCG approved Life Vests) may be used at the Pool Manager and lifeguards'' discretion and under the direct supervision of a responsible adult.
(17) Tubes, rafts, and balls are allowed in the pool under the discretion of the Pool Manager and lifeguard or through a special event.
(18) Lounge Chairs and Tables are available on a first-come, first-serve basis. Patrons are encouraged to show courtesy to others by utilizing one chair per person.
(19) Rest Period. To prevent over-fatigue of children, a 15-minute "break" or rest period for all children under the age of 15 will be observed at the main pool each hour. Children ages three (3) and younger may be carried into the pool by persons who are at least fifteen (15) years of age and older during this rest period, provided that the escort is in the water with the child and that the child remains within the escort's immediate grasp. At no time is an escort permitted to have more than one (1) child in the water during break time. The Pool Manager may clear the pool or may call additional breaks or rest periods in excess of the standard periods if he or she feels the crowd conditions present an unsafe situation.
(20) Chilled or Overly Tired swimmers will be required to leave the Pool Facilities if directed by the manager-on-duty.
(21) Lap Lanes. At the discretion of the Pool Manager, lanes may be set aside for lap swimming.
(22) Swimming over or across lap lanes is not permitted. Please respect the use of these lanes by lap swimmers.
(23) Special Control Measures. The Pool Manager has the authority to restrict certain areas of the Pool Facilities to certain age groups or activities.
(24) Small Objects that are easily lost such as bobby pins, barrettes, etc., clog the filter system and the pumps, and as such are not permitted in the pool.
(25) Flips and Back Dives are not permitted from the sides of the pools.
(26) Pool Entry Ladders Loitering on or near the pool ladders is prohibited.
(27) No person is allowed in the electrical or filtration rooms or in the guard office or maintenance areas of the Pool Facilities, unless authorized by the Pool Manager or other KROC authorized representative.
(28) FairfaxCountySwimming Pool Ordinance and Directives shall control in the event that there is a conflict with these rules and policies and if said ordinances or directives are more restrictive than these rules and policies...
(29) Qualifications for Use of the Main Pool. At the discretion of the Pool Manager, any person in any area of the main pool over chest-deep water may be requested to demonstrate swimming proficiency to use such areas.
(a) Swimming Proficiency is defined as:
(i) The ability to swim two (2) full widths of the deep end of the main pool with no rest period; and,
(ii) The ability to tread water in the deep end for one (1) minute.
(b) Any child, under fifteen (15) years of age who is a non-swimmer is not allowed in the main pool without a supervising person at least fifteen (15) years of age in the water or at the edge of the pool within immediate reach of the child. A child using any floatation device must remain within the immediate grasp of a supervising person fifteen (15) years of age or older.
(c) Children Three (3) and Under will not be allowed in the main pool at any time unless accompanied and within the immediate grasp of a supervising person, fifteen (15) years of age or older.
(30) Wading Pool
(a) No Lifeguards are posted at the wading pool. Supervision of children at the wading pool is the responsibility of the parent or escort. Children shall not be left unattended in this area and parents or escorts must remain within the fenced wading pool area with their children.
(b) Children in the Wading Pool Area must be supervised by a responsible person sixteen (16) years of age or older.
(c) Sanitary Requirements. Children not completely toilet trained must wear "swim diapers," or tight fitting heavy rubberized training pants over cloth diapers. No regular disposable diapers are allowed in the pools.
(d) Toddlers Without Swim Suits are not allowed in the pools.
(d) The Maximum Age for admission to the wading pool is 6 years of age.
(e) Children Left Unattended in the wading pool shall be subject to immediate removal from the wading pool by the Pool Manager or lifeguard. A written report by the Pool Manager directed to the General Manager and Board shall be prepared detailing the particulars of such circumstances. The Board shall take whatever action deemed necessary in the interest of safety and welfare.
(31) Diving or Slide Area
(a) Use Limit. Only one (1) person may be on the diving board or slide at a time.
(b) No Diving is allowed in the diving areas except from the diving boards.
(c) Only One Bounce on the board is permitted.
(d) Divers and Sliders must swim out of the diving area immediately after surfacing.
(e) No Diving or Sliding is permitted until the previous diver or slider has visibly cleared the area.
(f) Divers must dive straight off the end of the diving board.
(g) The Diving Areas shall remain open only for diving or sliding during the general swimming hours and shall not be opened for swimming during said times, except at the discretion of the Pool Manager.
(h) All divers and sliders must enter the water and swim to the ladders unassisted. Under no circumstances shall anyone "catch" or assist others going off the diving board or slide.
(i) No items may be tossed or thrown towards divers or sliders that are entering the water.
10. Swim Lessons. Swimming lessons are available. Inquiries concerning group swim lessons should be directed to the Pool Manager. The times and fees for such group lessons shall be posted. All registrants for group swimming lessons must be prescreened by the Pool Manager or designate for placement into the proper classes and payment for enrollment must be made at the time of screening.
Private swimming lessons are available from individual lifeguard staff. The fees for such lessons are negotiated with and paid directly to the instructor.